--- title: How do you Bulk Assign Devices in the Hub description: bulk assign device ids email device details report --- [Skip to content](https://info.everywherecomms.com/knowledge/how-to-bulk-assign-devices-in-the-hub#main-content) [![EVERYWHERE\_logo\_Color-3](https://info.everywherecomms.com/hs-fs/hubfs/EVERYWHERE_logo_Color-3.png?width=225&height=35&name=EVERYWHERE_logo_Color-3.png)](https://info.everywherecomms.com/knowledge/?hsLang=en) - Quick Start Show submenu for Quick Start - [Transferred Device Setup Tutorial](https://support.everywherecomms.com/showcase/cme7gei8t01cpwv0its994lps?utm_source=cp-menu) - [New Device App Setup Tutorial](https://support.everywherecomms.com/showcase/cmem2r4r501io1j0hoe2lf2gk?utm_source=cp-menu) - [Bluetooth Pairing Tutorial](https://everywherecomms.com/pages/bluetooth-pairing-everywhere-app) - Resources Show submenu for Resources - [Learning Tour](https://support.everywherecomms.com/demo/cmdnhq1sy078a9f96oxjfxl89?utm_source=cpmenu) - [How-to Videos](https://www.youtube.com/playlist?list=PLEPJrMjMTsUrX5PVx6CzSoXqFiSeYqRwv) - [Status Page](https://everywherecomms1.statuspage.io/) Open main navigation Close main navigation - Quick Start Show submenu for Quick Start - [Transferred Device Setup Tutorial](https://support.everywherecomms.com/showcase/cme7gei8t01cpwv0its994lps?utm_source=cp-menu) - [New Device App Setup Tutorial](https://support.everywherecomms.com/showcase/cmem2r4r501io1j0hoe2lf2gk?utm_source=cp-menu) - [Bluetooth Pairing Tutorial](https://everywherecomms.com/pages/bluetooth-pairing-everywhere-app) - Resources Show submenu for Resources - [Learning Tour](https://support.everywherecomms.com/demo/cmdnhq1sy078a9f96oxjfxl89?utm_source=cpmenu) - [How-to Videos](https://www.youtube.com/playlist?list=PLEPJrMjMTsUrX5PVx6CzSoXqFiSeYqRwv) - [Status Page](https://everywherecomms1.statuspage.io/) - [Contact Support](https://www.everywherecomms.com/contact-support.html) [Contact Support](https://www.everywherecomms.com/contact-support.html) The EVERYWHERE Knowledge Base – support for onboarding, training, and support. - There are no suggestions because the search field is empty. 1. [EVERYWHERE Knowledge Base](https://info.everywherecomms.com/knowledge?hsLang=en) 2. [Hub for Admins](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en) 3. [Device Management](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en#device-management) # How do you Bulk Assign Devices in the Hub ## Assigning devices one at a time works fine for a handful of units. When you are setting up dozens or hundreds of devices, the Bulk Email Assign Upload does the same work in a single file. You fill out one spreadsheet with the email, alias, and Device ID for each unit, then upload it to the Hub. ### What is a bulk device assignment? A bulk assignment lets you connect many devices to their users at once. For each device you provide the user's email address and the alias you want that device to show under. The alias is the name the device is identified by on the EVERYWHERE tracking map and in the app. You also choose whether each user gets the automated EVERYWHERE email that prompts them to download the companion app. **Who can do this?** Hub admins with access to the Resources and Reports tabs. --- ### Step 1: Log in and download the template ![](https://info.everywherecomms.com/hs-fs/hubfs/image-png-Aug-31-2026-05-40-35-1094-PM.png?width=670&height=479&name=image-png-Aug-31-2026-05-40-35-1094-PM.png) 1. Log in to the EVERYWHERE Hub at [www.everywhere-hub.com](https://www.everywhere-hub.com). 2. Click the **Resources** tab. 3. Download the **Bulk Email Assign Upload** CSV. **Do not see the template?** Reach out to our support team at [support@everywherecomms.com](mailto:support@everywherecomms.com) and we will send it to you. --- ### Step 2: Find your Device IDs Every row in the template needs a Device ID. You have two ways to get them. **Option 1: Copy from the Hub** **![](https://info.everywherecomms.com/hs-fs/hubfs/image-png-Aug-31-2026-05-41-25-9136-PM.png?width=594&height=555&name=image-png-Aug-31-2026-05-41-25-9136-PM.png)** Open the general device settings for a device in the Hub. The Device ID is listed directly below the alias. This works well when you only have a few devices to assign. **Option 2: Download a Device Details Report** **![](https://info.everywherecomms.com/hs-fs/hubfs/image-png-Aug-31-2026-05-41-40-0753-PM.png?width=670&height=411&name=image-png-Aug-31-2026-05-41-40-0753-PM.png)** This is the faster path when you are working with a large group of devices. 1. Click the **Reports** tab. 2. Choose **Device Details Report** from the Report Type dropdown. 3. Select the folder that holds the devices you want to pull IDs for. 4. Click **Download**. --- ### Step 3: Add the Device IDs to the template 1. Open the Device Details Report CSV you downloaded. 2. Copy the Device IDs for the devices you want to update. 3. Paste them into **Column C** of the Bulk Email Assign Upload document. Each Device ID gets its own row. Keep the IDs exactly as they appear in the report so the Hub can match them. --- ### Step 4: Fill out the rest of the template ![](https://info.everywherecomms.com/hs-fs/hubfs/image-png-Aug-31-2026-05-42-00-7512-PM.png?width=670&height=71&name=image-png-Aug-31-2026-05-42-00-7512-PM.png) Complete the remaining columns for every row. | Column | What goes here | | --- | --- | | A | The email address that should be assigned to the device | | B | The alias for the device. This is the name the device shows under on the EVERYWHERE tracking map and in the app | | C | The Device ID from Step 3 | | D | TRUE or FALSE, depending on whether you want the automated EVERYWHERE email sent to that address | **About Column D:** Enter TRUE to send the user the automated EVERYWHERE email that prompts them to download the companion app. Enter FALSE if you plan to handle app setup another way, such as a training session or your own internal instructions. --- ### Step 5: Save and upload the file ![](https://info.everywherecomms.com/hs-fs/hubfs/image-png-Aug-31-2026-05-42-58-4657-PM.png?width=670&height=183&name=image-png-Aug-31-2026-05-42-58-4657-PM.png) Make sure you have the completed template as a CSV so we can upload it into the Hub. 1. Click the **Devices** tab 2. Click the check box of the folders you will be updatin 3. Click the up arrow in the upper right hand corner of the screen 4. Choose the saved **Bulk Email Assign Upload** document and then click OK. Give the Hub a moment to finish, then spot check a few devices to confirm the new aliases and email assignments look right. --- ### Tips and common issues - **Aliases should be easy to read in the field.** Names, crew numbers, or vehicle IDs work better on a map than serial numbers. - **Check for typos in email addresses.** A misspelled address means the user never gets the app invitation and the device stays unassigned to a real person. - **Only include rows you want to change.** Delete any leftover sample rows from the template before you upload. - **Save as CSV, not XLSX.** If you edit the file in Excel, use Save As and choose CSV so the format stays intact. - **Device IDs are not the same as the IMEI or the alias.** Pull them from the device settings page or the Device Details Report so you know they are correct. --- ### Need help? If your upload does not go through or a device does not update, contact our support team at [support@everywherecomms.com](mailto:support@everywherecomms.com). Attach the CSV you tried to upload so we can look at the file with you. - [Getting Started](https://info.everywherecomms.com/knowledge/getting-started?hsLang=en#main-content) - [Welcome to EVERYWHERE](https://info.everywherecomms.com/knowledge/getting-started?hsLang=en#welcome-to-everywhere) - [Device Activation](https://info.everywherecomms.com/knowledge/getting-started?hsLang=en#device-activation) - [Connectivity & Pairing](https://info.everywherecomms.com/knowledge/getting-started?hsLang=en#connectivity-pairing) - [First-Time Admin Setup](https://info.everywherecomms.com/knowledge/getting-started?hsLang=en#first-time-admin-setup) - [Field Devices & App](https://info.everywherecomms.com/knowledge/field-devices-app?hsLang=en#main-content) - [Messaging](https://info.everywherecomms.com/knowledge/field-devices-app?hsLang=en#messaging) - [Notifications & Alerts](https://info.everywherecomms.com/knowledge/field-devices-app?hsLang=en#notifications-alerts) - [Tracking & Location](https://info.everywherecomms.com/knowledge/field-devices-app?hsLang=en#tracking-location) - [SOS Basics (User View)](https://info.everywherecomms.com/knowledge/field-devices-app?hsLang=en#sos-basics-user-view) - [Device Guides](https://info.everywherecomms.com/knowledge/field-devices-app?hsLang=en#device-guides) - [Check-ins](https://info.everywherecomms.com/knowledge/field-devices-app?hsLang=en#check-ins) - [Hub for Admins](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en#main-content) - [Device Management](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en#device-management) - [Alerts & Notifications](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en#alerts-notifications) - [Tracking & Location](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en#tracking-location) - [Reports & Analytics](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en#reports-analytics) - [Features](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en#features) - [User & Device Management](https://info.everywherecomms.com/knowledge/hub-for-admins?hsLang=en#user-device-management) - [SOS & Safety](https://info.everywherecomms.com/knowledge/sos-safety?hsLang=en#main-content) - [Initiating SOS](https://info.everywherecomms.com/knowledge/sos-safety?hsLang=en#initiating-sos) - [Cancelling SOS](https://info.everywherecomms.com/knowledge/sos-safety?hsLang=en#cancelling-sos) - [SOS Escalation Flow](https://info.everywherecomms.com/knowledge/sos-safety?hsLang=en#sos-escalation-flow) - [Testing SOS & Signal](https://info.everywherecomms.com/knowledge/sos-safety?hsLang=en#testing-sos-signal) - [Safety Best Practices](https://info.everywherecomms.com/knowledge/sos-safety?hsLang=en#safety-best-practices) - [Knowledge & Resources](https://info.everywherecomms.com/knowledge/knowledge-resources?hsLang=en#main-content) - [FAQs](https://info.everywherecomms.com/knowledge/knowledge-resources?hsLang=en#faqs) - [Quick Help](https://info.everywherecomms.com/knowledge/knowledge-resources?hsLang=en#quick-help) - [Integrations](https://info.everywherecomms.com/knowledge/knowledge-resources?hsLang=en#integrations) - [Billing](https://info.everywherecomms.com/knowledge/knowledge-resources?hsLang=en#billing) - [Announcements & Updates](https://info.everywherecomms.com/knowledge/knowledge-resources?hsLang=en#announcements-updates) [![EVERYWHERE\_logo\_Color\_Connected-1](https://info.everywherecomms.com/hs-fs/hubfs/EVERYWHERE_logo_Color_Connected-1.webp?width=250&height=45&name=EVERYWHERE_logo_Color_Connected-1.webp "EVERYWHERE_logo_Color_Connected-1")](https://everywherecomms.com/) Copyright © 2026, EVERYWHERE Communications